Todo4you vs ClickUp

Why teams move from ClickUp to Todo4you

ClickUp pitches itself as "one app to replace them all", but that breadth comes at a cost: slow loads, deep settings menus, and constant new features competing for attention. Todo4you stays narrow on purpose - a fast kanban board with the integrations and automations small teams actually use.

Feature comparison

Feature	Todo4you	ClickUp
Starting price	€9.99/mo for 3 users	From $7/user/mo (Unlimited)
Free tier	15-day trial, no credit card	Free Forever, limited usage
Real-time kanban board	✓	Yes, slower with many views enabled
Built-in time tracking	✓	Free, but per-feature gating
AI ticket creation & email-to-ticket	✓	ClickUp Brain (paid add-on)
Git integrations (GitHub, GitLab, Gitea, Bitbucket)	✓	GitHub, GitLab, Bitbucket - basic
Recurring tickets & automations	✓	Yes, automation count limited per plan
Native iOS, macOS, Android apps	✓	iOS, Android, desktop
EU hosting (GDPR-compliant by default)	✓	Available on Enterprise
Open REST API	✓	✓
Best for	Freelancers, agencies, small teams	Teams that want everything in one tool
Onboarding time	Minutes	Days

Five reasons to switch from ClickUp

Boards stay fast - no waiting for views, dashboards, and docs to load before you can move a card.
Time tracking, AI features and automations included, not gated by per-plan usage caps.
A single, opinionated kanban view instead of 15 competing view types.
EU hosting (Germany) by default - not an Enterprise upsell.
Predictable flat €9.99 plan instead of per-seat tiers and add-on stacking.

When ClickUp is still the right choice

Stay with ClickUp if you genuinely use docs, whiteboards, mind maps, goals and dashboards in one place, and your team prefers maximum configurability over an opinionated default.

Frequently asked questions

Is Todo4you cheaper than ClickUp?

Yes for most small teams. Todo4you is one flat €9.99/month plan that includes 3 users, with packs of 5 extra users for €7.50/month per pack. ClickUp typically charges per seat with multiple plan tiers and paid add-ons for time tracking, automations or AI - costs that add up quickly past 3-5 users.

Can I migrate my data from ClickUp?

Yes. Todo4you has built-in importers for Jira, Trello, Asana, Pivotal Tracker, Zoho Projects, Zendesk and a generic CSV importer that covers most other tools, including ClickUp. The import preserves stories, statuses, owners, labels, comments and timestamps, and runs in under a minute for projects of a few thousand items.

Does Todo4you include time tracking and AI features?

Yes, both are included in the standard €9.99 plan with no add-ons. Time tracking has start/stop/pause timers, manual entries and per-user breakdowns. AI features include email-to-ticket (drop in an .eml and get a structured ticket), ticket summarization, translation and standup digests.

Where is my data stored compared to ClickUp?

Todo4you hosts all data in Germany (EU) and is GDPR-compliant by default - not as a paid Enterprise upgrade. ClickUp often defaults to US hosting and only offers EU residency on higher-tier plans, if at all.

How long does it take to switch from ClickUp?

Most small teams move from ClickUp to Todo4you in an afternoon. Export from your current tool, run the importer, map your statuses, and your team can keep working on the same tickets the next morning. The 15-day free trial gives you time to migrate without committing.

Try Todo4you free for 15 days

No credit card required. Import your existing boards and tickets in minutes - we have a dedicated importer for most major tools.

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