Pivotal Tracker shut down on October 31, 2025. If you are still sitting on a CSV export and trying to figure out where to land, this is a practical, opinionated guide to moving your project into Todo4you - what maps cleanly, what does not, and how to keep your team productive while you do it.
What you can bring over
A Pivotal Tracker export gives you stories, types, states, estimates, owners, labels, comments, and timestamps. All of these have a natural home in Todo4you:
- Stories become tickets.
- Story types (feature, bug, chore, release) map to ticket types.
- States (unstarted, started, finished, delivered, accepted, rejected) map to your project statuses. You can rename and reorder these per project, so you do not have to live with the Pivotal vocabulary.
- Estimates become story points on the ticket.
- Owners and requesters become assignees.
- Labels become tags.
- Comments and timestamps are preserved on the ticket.
Step 1 - export from Pivotal
In Pivotal Tracker, open your project settings and choose Export. You will get a CSV with one row per story plus a column per comment. Save it locally - you will not need to touch the file by hand.
Step 2 - create a project in Todo4you
Sign up for a free 15-day trial (no credit card). Create a new project and pick a workflow. The default Kanban workflow already includes Backlog, To do, In progress, Review, and Done - which is close enough to the Pivotal flow that most teams stop here. If you want a literal mirror of Pivotal states, add the extra columns now.
Step 3 - import the CSV
Open the project, go to Importers, and pick the Pivotal Tracker importer. Upload the CSV. Map each Pivotal state to one of your Todo4you statuses. The importer pulls in stories, points, owners, labels, and comments in one pass. A 2,000-story project takes under a minute.
Step 4 - clean up
- Archive any "icebox" stories you do not plan to revive. Todo4you supports archive plus soft delete, so you can always bring them back.
- Re-tag anything Pivotal tracked as an epic. Todo4you uses tags rather than a separate epic concept - one tag per epic works well.
- Set a deadline on any story that had an iteration date in Pivotal. The calendar view will pick those up automatically.
Things that do not map one to one
A few Pivotal concepts do not exist as standalone features in Todo4you. Here is what to do with each:
- Iterations. Todo4you does not lock you into fixed-length sprints. If you want sprint-style cadence, use a tag per sprint or use the timeline view to plan by deadline. Velocity charts are still available on the project dashboard.
- Story acceptance. Replace with a Review status before Done. Move tickets there when work is finished, and to Done when the requester signs off.
- Project memberships at the org level. Todo4you membership is per project. Add each teammate to each project they need access to.
What you get on the other side
Pivotal users tend to notice three things in the first week:
- Real-time updates without a refresh - We push changes to every open board.
- Built-in time tracking - start and stop timers per ticket without bolting on a separate tool.
- Native iOS, macOS, and Android apps that share the same data, no Premium upsell required.
Need help?
If your export is unusual, or you want a hand mapping your states, send the CSV to info@todo4you.com and we will run the import for you.